20 Dec 09 How to use Labels in Gmail to Make Your Life Easy

How to use Labels in Gmail to Make Your Life Easy

I am a big fan of the label feature. Currently, I am using around 125 labels and filter combination to short my mails. Labels in Gmail are such a lifesaver. It helps us organize our mails and keep the inbox tidy. You can use label along with filter option to create a rule to categorize the mails and even remove them from your inbox. I will tell you how you can use the labels.

Create a label and a filter rule

This is the very first thing to do. Let’s say you have created a label called Sweetheart, and in the filter you mention that any mail from your sweetheart’s mail ID (even more than one) should go directly to that label skipping inbox, or simply apply the label to the mails coming from her.

Color code your labels

Like me, you can also color code your labels. It makes it easy to visually scan through the kind of stuff is there. Like all my SEO newsletters have Orange code, online marketing ones has red code, and all my writing related newsletters has blue code. This has helped me visually scan through the labels.

Activate Hide read labels from Gmail lab

Click settings (you can find it near logout link in Gmail) followed by lab then scroll down to find “Hide read labels”. Enable this feature. This will help you keep the sidebar clutter free, and only labels with unread mails will be visible to you.

Using labels to search

You can also use labels as a shortcut to reach the mail you want. For this, you will need to enable “Go to label” feature from settings >> lab. (See pic for detail).

Hide Labels from subject

I personally do not like hiding labels from subjects, but not everyone shares the same view, therefore, Google has this feature to hide labels from subjects. To activate this, go to settings and then to lab, search for “Hide Labels from Subjects” and enable it (see pic). That is all you need to do, if you do not like seeing colorful labels beside subjects.

Tags: Clutter, Colorful Labels, Filter Combination, Filter Option, Free Labels, Gmail, Google, Inbox, Lifesaver, Mail Id, Marketing, Orange, Sweetheart, Unread Mails

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27 Jun 09 Increase Your Productivity

During the daily grind it’s very easy to fall off the wagon and have a day where you don’t feel as though you were quite as productive as you should have been. Some days you may just feel everything has gotten too monotonous and are forced to sit at your desk and zone out because of the fact. Or you may just be having an off day, as everyone does at some point, and usually more than just the one time. But there are plenty of things you can do to increase your productivity, day by day, and help yourself fight off your urges to be anything less than productive.

Clean up your desk, as a first option. Keep your workstation clean and neat looking, as that will always improve your mood and increase the likelihood that you will feel better, and feeling better means productivity. A clean work station is a happy workstation after all.

Organize that desktop, it’s not enough for your station to just be clean, but you should have everything well organized as well. The better your organization is, the more you’ll be able to accomplish quickly. Accomplishing your goals at a comfortable, quick pace will help you feel better, and a positive attitude will help you continue working hard and being as productive as possible.

Don’t let your email ruin your workday. Everyone has trouble keeping up with their inboxes over the course of the day, but the key is to know when you’re too bogged down, and when it’s okay to give up on trying to keep up with everything for the day. If you find yourself trapped within the depths of your inbox, try to find the messages that are most pressing, and concentrate on those, leaving the ones that are not as urgent for a later time. This way you won’t feel trapped, and will be able to keep a positive productivity healthy attitude.

Finally, don’t surf the internet at work. Reading about stories, or visiting fun websites at work can be bad for your personal morale, as it will remind you that you are stuck at work, even if you do not want to be. Commit that time at work completely to the job, and focus more on accomplishing your tasks, and taking positives from that. This way you stay focused, and upbeat about work, not about what else you could be doing with your time.

Tags: Accomplishing Your Goals, Clean Work Station, Desk, Email, First Option, Fun Websites, Inbox, Increase Productivity, Likelihood, Organization, Pace, Personal, Positive Attitude, Sit, Urges, Work Reading, Workday, Workstation

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20 Dec 09 How to use Labels in Gmail to Make Your Life Easy

Create a label and a filter rule

Color code your labels

Activate Hide read labels from Gmail lab

Using labels to search

Hide Labels from subject

27 Jun 09 Increase Your Productivity

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